Furniture as a Service: The Smarter Way to Furnish Your Office

If businesses want to stay relevant, they have to adapt to rapid change and rising competition. 

Hybrid work, new hires, and shifting office layouts all demand flexibility. Traditional furniture rarely keeps up. It locks away capital, creates storage issues, and often ends up in landfill once it is no longer needed. Furniture as a Service offers a smarter, future-ready solution.

Furniture as a Service gives companies a smarter way forward.

What is Furniture as a Service?

Furniture as a Service allows you to rent high-quality office furniture for as long as you need it. Instead of paying a large upfront sum, you spread the cost into predictable monthly payments.

At Fluid, our product range includes ergonomic chairs, height adjustable desks, sofas, storage units, and every other piece of furniture a modern workspace needs. Alongside our core range of acoustic office pods and phone booths, these modular solutions create private, fully equipped areas for calls, confidential meetings, and focused work, all without the disruption and high cost of construction.

Benefits of Furniture as a Service

Total Flexibility

Workplaces change every day. Teams grow, projects launch, and departments relocate. With Furniture as a Service you can adapt without risk. Add new furniture as headcount rises, return items you no longer need, or swap pieces to match a new layout or individual preferences.

Fluid offers two clear paths:

1. Fully Flex gives you a rolling 3-month subscription with just 90 days’ notice. 

2. Fixed Term contracts provide 12 or 24 months of stability for companies that want more predictable planning. 

Either way, your office evolves with your needs instead of holding you back.

Smarter Spending

Furniture as a Service protects your budget. Instead of tying capital into depreciating assets, you preserve cash flow and keep costs under control. Monthly rental payments are tax-deductible, making them easier to manage than traditional CapEx. Many of our clients also align rental terms with their office lease, which keeps financial planning simple.

The savings are real. Businesses can reduce capital expenditure by as much as 66% compared with outright purchase, while still giving employees high-quality furniture that improves productivity and wellbeing.

Sustainability at the Core

Every year the UK discards more than 22 million pieces of office furniture, and most of it ends up in landfill. Fluid’s circular model prevents that waste. When a client no longer needs an item, we refurbish it, reuse it, or resell it so the lifecycle continues.

Furniture rental reduces climate impact by up to 70% compared with purchasing outright. In fact, three out of every four items rented through Fluid are reused within two years of their first installation. Choosing Furniture as a Service is not just a financial decision. It is a statement of environmental responsibility.

Service That Goes Beyond Furniture

When you choose Furniture as a Service, you do not just get desks, chairs, and pods. You get complete support. Our team handles everything for you, including delivery, installation, servicing, replacements, and removals. That means less hassle for your business and more time for your people to focus on what matters most!

Options at the End of Your Term

Furniture as a Service is designed around flexibility. At the end of your agreement, when your term finishes, you decide what step would be best for your business:

✔ Return items you no longer need

✔ Extend your rental for continued use

✔ Or buy selected pieces outright if you have decided you love them and you want to keep them long-term

This way, you always stay in control without the pressure of committing too soon.

Fluid has partnered with some of the world’s most recognisable brands to create flexible, forward-thinking workplaces. Our Furniture as a Service model helps businesses scale quickly, test and trial solutions in real time, and keep their spaces aligned with the way people work today. At the same time, it reduces waste and supports sustainability and net-zero goals.

The Smarter Way to Plan Your Office

The way we work is changing, and your office should change with it. Furniture as a Service gives you the freedom to adapt, the confidence to manage costs, and the opportunity to make sustainability part of your workplace strategy.

Have an upcoming project? Curious about which option is right for you? Let’s talk. Our team is here to guide you. Explore your options, get answers to your questions, and receive free expert advice tailored to your needs.