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Office Furniture Rental

Office spaces are changing quickly and businesses are becoming more flexible.

We have launched FluidSpace Flex™- a highly adaptable subscription-based office furniture rental and lease service that helps organisations to grow. We enable you to free up capital whilst keeping up to date with the ever-changing demands of the workforce.

Visit FluidSpace Flex™

We have a wide range of workplace furniture solutions available on short-term rental periods and long-term leases with the option to increase and decrease quantities of furniture at the touch of a button. As well as desks, tables and chairs, we provide innovative and stylish office pods and acoustic phone booths to create more options for your team’s workspace.

Make your office furniture a low monthly running cost rather than a high capital investment with zero returns.

Why choose to rent office furniture?

Total Flexibility

In a dynamic workplace, requirements change by the day and the hour. Teams change, and staff are hired or redeployed. With our flexible office furniture subscription-based rental model, you can add and return your furniture, office pods or phone booths to suit your organisation’s evolving needs.

Capital Release

By leasing or renting your office furniture, you are only paying for the use of the assets and not tying up any capital in fixed assets. Why tie up money in expensive workplace furniture pieces that may be redundant in a few months?

Tax Benefits

Monthly rental and lease payments are tax-deductible as a business operating expense, as opposed to high capital expenditure typically associated with office furniture procurement. This is a huge benefit of our corporate furniture lease subscription service that is often overlooked.

Inherently Sustainable

Over 22 million pieces of furniture are discarded each year in the UK alone and the majority of this ends up in landfill. By switching to a rental scheme, furniture that is no longer required can be put back to use for someone else or refurbished and resold.

Test & Measure

Unsure how hybrid working will affect your organisation? The flexibility of office furniture rental allows you to install pilot schemes and gather meaningful data on what really works, without the high capital risk traditionally associated with workplace trials.

How does office furniture rental work?

1. Choose Furniture

Choose the furniture that you need to suit your current requirements. Please note, our minimum rental term is 6 months.

2. Choose Rental Term

Our minimum rental term is just 6 months and we offer better rates on longer terms up to 5 years.

3. Get a Quote

We'll send you a quote for all your furniture including delivery & installation to your chosen location.

4. Delivery & Installation

Our team of experts will deliver and install your furniture at your workplace at a time that suits you.

5. Stay Flexible

After the minimum period is up, you can keep renting, return what you don't need or upgrade to a new style!

Frequently Asked Questions

Is there a minimum rental term?

The minimum rental term for our rental scheme is just 6 months. This gives a fair period of time to trial different workplace settings and understand how your people will use the products. If you combine the trial with occupancy sensors, you will be able to get an accurate picture of usage. If you want to end your subscription earlier than 6 months then you can, but you would still be charged for the full 6 months.

Is there a minimum subscription?

We have no minimum subscription package - we offer our rental service on as little as 1 chair!

What happens after the minimum term term is up?

After your minimum period is up, you have 3 options:

If the rental furniture does not suit, you can return it. All you have to do is let us know, no less than 30 days before the expiry of the contract, and we will collect it from your workplace.
You can continue to rent. The term will automatically renew for the same length term, up to a maximum of 12 months, unless you tell us otherwise, no less than 30 days before the expiry of the contract.
You can purchase the furniture from us. Simply let us know which items you'd like to buy and we will provide you with the purchase cost. This is calculated as the original purchase cost of the item less 50% of the rental paid.

Can we buy the furniture if we decide we want to keep it?

Absolutely! At any time during the contract period, you have the option to purchase the furniture. If you let us know what items you would like to keep, we will then provide a quote for you to buy the furniture items from us.

What happens if we move offices during our rental period?

We can assist you with relocating both the rental furniture and any other furniture into your new offices and can even provide storage facilities for any other items that you need to relocate. We offer full office design and fit-out services via our sister company so we can take care of the entire process for you!

How does payment work?

Payment is via monthly Direct Debit, quarterly invoice or up front payment. The delivery and installation charge will be taken separately up front - this depends on the amount of furniture to install and the location of your offices. The first monthly payment is taken up front and then on the same day of each month, starting from the month after delivery.

Can I cancel before my contract is up?

The rental contract can be cancelled at any time, however you will need to pay the balance of the rental contract

Who is eligible for furniture rental?

We provide our FluidSpace Flex™ furniture rental service to organisations of all sizes across the UK and Ireland, including landlords, real estate companies, serviced office companies and tenant occupiers.

Is the furniture brand new?

Our furniture rental model is a circular service, so if you rent an item of furniture it will not necessarily be brand new. We aim for all furniture to be 'like-new' with only slight signs of usage. Any damaged items are repaired before being sent out on rental so they will always be fit for purpose.

What happens when the furniture cannot be reused?

We are committed to never throwing away furniture prematurely and we find that most furniture items can have a long lifespan with the right care and refurbishment. In the instance that an item would not be suitable for rental anymore, we sell the item second-hand or make sure it comes to good use with a number of charity partners.

Are there any limitations to what can be rented?

Our rental service covers all aspects of loose furniture but does not include IT infrastructure, living plants or any fixed installations such as lighting or kitchens. There are also limitations on what finishes are available to ensure circularity

Our blog articles have a wealth of information on how to create the perfect agile office layout to maximise productivity, plus industry trends, and special offers.